Steps to run the Condense UtilityIn the menu bar, click File, then Utilities and then Condense Data. You must restore the backup you made when you started the process. WARNING: If the Condense Data fails, or if you abort Condense Data, you cannot continue using the data file. When you select Condense Data, your data will be verified, if the verify finds errors you will then need to Rebuild your file. If the company file is on the server, run Condense Data on the server or copy the company file to a workstation and run Condense Data locally. Run it on the computer where the company file is stored. To maximize resources available to QuickBooks while running Condense Data, do not run other applications.ĭo not run Condense Data across the network. You may want to start the Condense Data utility at the close of business and let it run overnight or over the weekend. The time depends on your company file size and complexity and the system resources available to QuickBooks. Give the Condense Data Utility enough time to complete. Or if you are bumping up against a list limit.īefore running a Condense, reconcile all accounts, print all reconciliation and discrepancy reports or save these reports in PDF format, and backup your Company file. If your data file is so large that it slows QuickBooks performance, and you have done all you can to enhance your performance. Do not run Condense Data just because you can. What you need to know before you CondenseĪ Condense cannot be undone. The summary journal entries affect your accounts in exactly the same way as did the detail transactions. The utility can create a journal entry for each month in the selected period. Streamlines a companies data file by condensing closed transactions into summary journal entries and removing unused list elements. Located under File>Utilities>Condense Data If repairing QuickBooks does not work or resolve your issue, you will need to perform a clean install of QuickBooks. Your installation of QuickBooks should now be repaired
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